When an employee’s probationary period does not lead to a permanent position, it is essential to communicate the decision clearly and professionally.
A Probation Termination Letter Template provides a structured and respectful way to deliver this message.
While other platforms charge for such resources and offer only non-editable PDF formats, we’re offering a free editable template in Google Docs that you can start using immediately.
Click on “Get this template” to open the preview page. Then, click “USE TEMPLATE” to make a copy to your own Google Drive. You can easily customize it for your specific situation—no sign-ups, no fees.
Why Use a Probation Termination Letter?
Ending an employment relationship, especially during the probationary period, can be sensitive.
A well-written Probationary Period Dismissal Letter ensures the message is delivered clearly, avoiding confusion and reducing the risk of miscommunication.
It also helps maintain professionalism and protects the organization from potential legal misunderstandings.
What’s Inside This Template?
This Probation Period End Letter includes all the essential elements you need:
- [Date]
- [Employee’s Name]
- [Employee’s Position]
- [Department]
- [Company Name]
- [Address]
- Subject: Probation Termination Letter
- Introduction and notification of termination
- Reference to the probationary period and performance evaluation
- Explanation of the final paycheck and outstanding entitlements
- Instructions for returning company property
- HR contact details for further clarification
- Sign-off with sender’s name, job title, and contact info
Each section is clearly defined and easy to modify based on your company’s policies.
Since it’s in Google Docs, you can edit it on the go, collaborate with HR or legal teams, and instantly share it with management before issuing it to the employee.
When Should You Use This Probation Termination Letter Template?
This letter is suitable when:
- An employee has not met expectations during their probation period
- You need to issue a formal Employee Probation Termination Notice
- You want to keep the communication consistent with internal HR policies
- You wish to document the termination professionally and respectfully
Whether you’re in a startup or a large organization, using a Probation Termination Letter Template can help streamline HR processes while keeping communication transparent and humane.
Benefits of Using This Free Template
- 100% Free: No need to pay for generic PDF templates.
- Fully Editable: Open in Google Docs, make a copy, and tailor it to your needs.
- Professional Language: Avoids jargon while maintaining a respectful tone.
- Time-Saving: Skip the hassle of creating a letter from scratch.
- Legally Sound: Based on standard HR practices to ensure compliance.
How to Use the Template
- Click on “Get this template”
- On the preview page, click the “USE TEMPLATE” button
- A copy will be saved in your Google Drive
- Fill in the placeholders with the relevant employee details
- Review and send it via email or printed copy as needed
It’s that easy.
Final Thoughts
Letting someone go during a probationary period is never easy, but a well-drafted Probationary Period Dismissal Letter can make the process smoother for everyone involved.
Instead of spending hours writing from scratch—or paying for locked PDFs—you can now access this professionally written Employee Probation Termination Notice for free.
Take the guesswork out of HR communication. Use this Probation Termination Letter Template today. Get this template and customize it instantly in Google Docs.