Looking to streamline your hiring or internal role change process?

Our free editable Position Request Form Template in Google Docs is exactly what you need.

Whether you’re creating a new role or replacing an existing one, this comprehensive form captures all the necessary details in a structured and organized manner.

Unlike other websites that charge for similar templates and often restrict editing by providing only PDF versions, we’re offering a fully customizable Google Docs format — for free.

Simply click “Get this template”, go to the preview page, and hit “USE TEMPLATE” to make your own editable copy.

Also see: Free Editable Employee Self-Assessment Form Template

Why Use a Position Request Form?

A Position Request Form is a vital tool used by HR departments, team leads, and managers to formalize the need for a new or modified job role.

It ensures that all necessary approvals are documented and that requests are consistent with organizational priorities and budget considerations.

Whether you’re submitting an Employee Position Request for a new hire or a Position Change Request Form for an internal shift, having a standardized form like this saves time and reduces the risk of miscommunication.

What’s Inside the Template?

The template is thoughtfully divided into six key sections, covering all aspects of a Job Role Request Form:

Section 1: General Information

• Department Name
• Requested Date
• Requested By
• Title of Approving Manager

This section helps identify the source and scope of the request, ensuring it’s properly logged and tracked.

Section 2: Position Details

• Position Title
• Position Type: ☐ Full-Time ☐ Part-Time ☐ Contract ☐ Temporary
• Work Location: ☐ On-site ☐ Remote ☐ Hybrid
• Department
• Job Grade (if applicable)
• Reporting Manager
• Position Status: ☐ New Position ☐ Replacement
• If Replacement, Name of Previous Employee
• Date Vacated

This section outlines the critical specifications of the role, which helps HR and finance assess the request effectively.

Section 3: Job Description

• Summary of Duties & Responsibilities
• Key Skills & Qualifications Needed
• Educational Requirements: ☐ High School ☐ Bachelor’s Degree ☐ Master’s Degree ☐ Other

These fields ensure that the responsibilities and qualifications are clearly communicated to all decision-makers.

Section 4: Rationale for Position

• Reason for Request: ☐ Increased Workload ☐ New Department/Project ☐ Specialized Skill Required ☐ Other
• Brief Justification for Request

A strong justification ensures that the request aligns with business needs and strategic goals.

Section 5: Budget and Compensation

• Salary Range: $ _______________ – $ _______________
• Budget Approval Number (if applicable)
• Anticipated Start Date

This section ties the request back to financial planning, ensuring it fits within budget constraints.

Section 6: Approvals

• Department Manager Signature and Date
• HR Department Signature and Date
• Finance Department Signature and Date
• Executive Approval (if needed) Signature and Date

This multi-level approval structure ensures transparency and alignment across departments.

Customizable and Ready to Use

The template includes a NOTE indicating that it can be adjusted to meet specific organizational needs and workflows. Whether you’re a small startup or a large enterprise, you can tweak it to fit your unique processes.

Use Cases

• Submitting a formal request for a new position in your department
• Documenting the replacement of a vacated role
• Requesting internal position changes or promotions
• Proposing roles for new projects or initiatives

Why Choose This Template?

• Free to use — no paywalls, no hidden costs
• Editable in Google Docs — make changes in real time
• Professional layout — covers all essential fields
• Saves time — ready-to-go format speeds up the approval process
• Printable and shareable — perfect for both digital and paper-based workflows

Get the Free Position Request Form Template

Don’t waste time building forms from scratch or paying for locked PDFs. Click the button below to get this free Position Request Form Template and start using it immediately.

Once you’re on the preview page, click “USE TEMPLATE” in the top right corner to make a copy and start editing as per your needs.

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