When your belongings go missing or are stolen, it can be a stressful and frustrating experience.
Whether you need to file a police report, notify insurance companies, or simply document the incident for your records, having a well-organized template can save you time and ensure accuracy.
That’s why we’re offering a free and editable Lost or Stolen Items Report Template in Google Docs.
Unlike many other websites that charge a fee or only offer non-editable PDFs, this template is completely free and easy to customize for your situation.
Simply click “Get this template,” then select “USE TEMPLATE” on the preview page to create your own editable copy.
Why Use a Lost or Stolen Items Report Template?
This Lost or Stolen Items Report Template is designed to help you report missing or stolen belongings quickly and clearly. It’s suitable for:
- Filing a Lost Property Report with local authorities
- Submitting a Stolen Items Form to insurance companies
- Creating internal documentation for workplace losses
- Keeping personal records for tax or legal purposes
By organizing all the important information in a single document, you can make the reporting process smoother for both you and the officials handling your case.
What’s Included in the Template?
The document is structured with easy-to-edit fields to guide you through providing all necessary details. Here’s what’s inside:
Dear [Police Department Name]
A formal greeting to begin the report, addressed to the relevant police department or authority.
1. Description of Incident
- Date and Time: [Date and Time of the incident]
- Location: [Address or specific location where the incident occurred]
- Circumstances: [Brief description of how the loss or theft occurred]
This section gives a concise account of the incident and where it took place.
2. Description of Lost or Stolen Items
You can list all items that went missing, including:
- Item 1: [Description, brand, model, serial number, and any other identifying details]
- Item 2: [Description, brand, model, serial number, and any other identifying details]
- Item 3: [Continue listing as needed]
Being detailed here is crucial for both police records and insurance claims.
3. Value of Lost or Stolen Items
- Estimated total value: [Total monetary value of the lost or stolen items]
This helps establish the extent of the property loss and supports any potential claims.
4. Witness Information
If there were any witnesses, you can include:
- Names
- Contact information
- Brief statements
Adding this can aid investigations by providing additional perspectives.
5. Security Measures Taken
- Details about locks, alarms, or surveillance systems in place
- Whether they were bypassed or compromised
This demonstrates your effort to protect the property and can be useful in legal or insurance matters.
6. Other Relevant Information
An open-ended section to provide:
- Photographs
- Receipts
- Serial numbers
- Any other useful details
This section ensures that no critical information is left out.
Closing Statement
A professional closing paragraph requesting the investigation, offering contact details, and asking for a copy of the official report.
Who Can Use This Template?
The template is ideal for:
- Individuals reporting theft incidents
- Businesses needing property loss documentation
- Schools or universities handling lost and found reports
- Tenants reporting stolen items to landlords or building management
Because it’s editable in Google Docs, you can fill it out online, print it, or send it digitally—whatever suits your needs best.
Benefits of Using Our Google Docs Template
- Completely free to use and share
- No signup or subscription required
- Easy to edit directly in your browser
- Professional format trusted by individuals and businesses
- Helps you stay organized during stressful situations
Unlike traditional Lost and Found Report formats in static PDFs, this version lets you make changes on the fly and adapt the content as needed.
How to Get the Template
Getting started is simple:
- Click the “Get this template” link below
- On the preview page, click the “USE TEMPLATE” button
- A copy will open in your Google Drive
- Start editing and enter your details
- Print or export as needed
Final Thoughts
When you experience the loss or theft of personal belongings, having a clear and formal document can be incredibly helpful.
Our Lost or Stolen Items Report Template gives you a head start on documenting every detail thoroughly and professionally.
It’s structured, editable, and completely free—so you can focus on resolving the issue without any added hassle.