Planning an event requires careful coordination of multiple details, from venue selection to catering preferences.
Our Event Details Form Template simplifies the process by helping event organizers collect and organize essential event information efficiently.
Unlike other websites that charge for similar templates, we provide this fully editable Google Docs template for free.
Why Use This Event Details Form Template?
- Free & Editable – Easily modify the form to suit your specific event needs.
- Professional & Organized – Includes all essential event planning details.
- Google Docs Format – No need for downloads; edit and use it online.
- Versatile – Ideal for weddings, corporate events, birthdays, anniversaries, bridal showers, and more.
Template Sections
Client Information
- Client’s Name/Organization
- Client’s Address
- Phone Number
- Email Address
Event Information
- Event Type: Wedding, Corporate Event, Birthday Party, Anniversary, Bridal Shower, Engagement Party, Other
- Event Date
- Preferred Date
- Alternate Date
- Event Duration: Start Time, End Time
- Expected Number of Guests
Venue Preferences
- Preferred Venue Space: Main Hall, Outdoor Area, Lounge Area, Conference Room, Private Suite, VIP Area, Other
- Setup Requirements: Theater Style, Banquet Style, U-Shape, Classroom Style, Cocktail Style, Lounge Seating, Other
Catering Details
- Catering Services: In-house Catering, External Caterer, No Catering
- Special Dietary Requirements: Vegan, Vegetarian, Gluten-free, Other
Audiovisual Requirements
- Audio System: Yes, No
- Visual Equipment: Screen, Projector, Microphones, Other
Decoration Preferences
- Theme/Color Schemes
- Decoration Setup: Provided by Venue, External Decorator, DIY
Additional Services
- Event Planner: Yes, No
- Photography/Videography: In-house Services, External Services, None
- Special Requests
Payment Details
- Payment Method
- Deposit Required
- Cancellation Policy (applicable fees / deadlines)
- Fees
- Total Cost
By submitting this form, the client ensures accuracy and grants permission for event coordination discussions.
Free Event Details Form Template
- Click on “Get this template” to open the preview page.
- Click the “USE TEMPLATE” button to make a copy.
- Start editing and customizing it as per your event requirements.
This Event Details Form Template is designed to help event planners, venues, and individuals streamline event organization.
Click on “Get this template” to start planning with ease!