Managing employee offboarding can be a challenging process, and having a structured Employee Termination Form is essential to ensure proper documentation.
Our free Employee Termination Form Template, designed in Google Docs, simplifies the process, making it easy to edit, customize, and share as needed.
Unlike other websites that charge for similar templates in PDF format, we provide this 100% free and fully editable version.
Also see: Employee Offboarding Checklist Template
Why Use an Employee Termination Form?
An Employee Termination Form serves as an official record of an employee’s departure, whether voluntary or involuntary.
It ensures that all necessary details, including termination reasons and disciplinary actions, are documented properly.
This form helps businesses maintain compliance with labor laws, resolve potential disputes, and ensure a smooth transition.
Why Choose Our Free Google Docs Template?
- Completely Free – No hidden charges or fees.
- Easy to Edit & Customize – Modify it according to your company’s policies.
- Professional & Organized Layout – Ensures clear documentation and compliance.
- No PDF Hassle – Unlike other paid templates, this one is fully editable in Google Docs.
Key Features of This Template
Our Employee Termination Form Template includes the following essential fields:
Employee Information
- Employee Name
- Termination Date
- Start Date
- Last Date Worked
- SS# or Employee #
- Position/Title
Reason for Termination (Check the applicable option)
- Voluntary
- Involuntary
- Resigned w/ notice
- Resigned w/o notice
- Laid Off
- Poor Performance
- No Call, No Show
- Violation of Policy
- Moved
- Transfer
- Retired
- Contract Work Ended
- Personal
- Other (Specify)
Documented Disciplinary Action (Select all that apply)
- Verbal Warning(s)
- Written Warning(s)
- None
- Explanation (Required)
Copies Sent To:
- Employee
- Employee File
- Other (Specify)
Rehire Eligibility (Mark Yes or No)
- Yes
- No
Signatures
- Employee Signature & Date
- Supervisor Signature & Date
Free Employee Termination Form Template
- Click the “Get This Template” button to access the form.
- Make a copy of the template in Google Docs.
- Customize the form by filling in the employee details and termination reasons.
- Save and print the document for HR records.