Maintaining a clear and effective Employee Attendance Policy is essential for any business to ensure productivity and accountability.
A well-defined attendance policy helps employees understand expectations regarding work schedules, absenteeism, tardiness, and disciplinary actions.
If you’re looking for a professional and free Employee Attendance Policy Template, you’re in the right place.
Unlike other websites that charge for such templates in PDF format, we offer an editable Google Docs version that you can easily customize to fit your company’s needs.
Simply click on “Get this template” to preview and select “USE TEMPLATE” to start editing instantly.
Why Use an Employee Attendance Policy?
An Employee Attendance Policy sets clear guidelines on attendance expectations, leave request procedures, and the consequences of absenteeism.
Having a documented policy ensures fairness, reduces conflicts, and helps in maintaining workplace discipline.
What’s Included in the Employee Attendance Policy Template?
Our Employee Attendance Policy Template covers the following essential sections:
Objective
This section outlines the purpose of the policy, which is to ensure smooth company operations by minimizing unscheduled absences and tardiness.
Policy
Employees are expected to be punctual, report to work on time, and complete their scheduled shifts. Any absence or tardiness must be properly communicated to supervisors. Exceptions covered by laws such as the Family and Medical Leave Act (FMLA) or the Americans with Disabilities Act (ADA) are handled separately.
Absence
Defines excused and unexcused absences:
- Excused Absence – Requires prior approval, at least 48 hours in advance, and must be covered by accrued paid time off (PTO).
- Unexcused Absence – Any absence that does not meet the conditions of an excused absence.
Employees who are absent for three or more consecutive days due to illness or injury must provide a doctor’s note before returning to work. PTO must be used for all absences unless otherwise stated in the company policy.
Tardiness and Early Departures
Employees are required to report to work and return from breaks on time. If an employee is late or needs to leave early, they must notify their supervisor. Tardiness and early departures count as half an occurrence for disciplinary tracking.
Disciplinary Actions
Excessive absenteeism is defined as two or more unexcused absences in a 30-day period. Employees with eight unexcused absences in a 12-month period may face termination.
Abandonment
If an employee does not report to work for three consecutive days without notifying their supervisor, they will be considered to have abandoned their job, leading to voluntary termination.
How This Template Helps Your Business
Using this Employee Attendance Policy Template ensures transparency and accountability in your organization. It helps HR managers track attendance, reduce conflicts, and enforce policies fairly.
You can pair this policy with other essential documents such as:
- Employee Policies for workplace conduct
- Leave Request Form for managing time-off requests
- Attendance Tracker for recording work hours
- Work From Home Policy for remote work guidelines
- Absenteeism Policy to address excessive absences
Get Your Free Employee Attendance Policy Template
Don’t spend money on expensive templates when you can get a free, customizable, and editable Employee Attendance Policy Template in Google Docs.
Click on “Get this template” to access the document, then hit “USE TEMPLATE” to create your own version.
Ensure workplace efficiency with a structured Employee Attendance Policy today!