If you’ve been searching for a well-structured and professional Consent Request Letter Template, you’ve landed at the right place.
While other websites may charge for these templates and often provide them only in non-editable formats like PDFs, we’re offering you an editable Consent Request Letter Template in Google Docs—absolutely free.
With this template, you can easily tailor the contents to your specific needs by clicking on the “Get this template” button. This will open a preview where you can simply hit “USE TEMPLATE” to make your own editable copy.
What is a Consent Request Letter?
A Consent Request Letter is a formal document used to obtain permission from an individual or organization before taking any action that may involve them.
This could include using someone’s photograph in promotional materials, including personal data in a study, or involving them in a project. Such letters are essential in maintaining legal clarity and professional ethics.
Understanding how to write a consent request properly ensures that you are complying with legal standards and building trust with your recipients.
Why Use This Consent Request Letter Template?
This free Consent Request Letter Template helps you save time, maintain clarity, and stay compliant with standard practices.
Whether you’re a business professional, academic researcher, or project coordinator, this document makes it easy to draft and send a polished request.
This editable Google Docs version includes all the standard fields and allows you to modify it effortlessly without needing to convert from PDF or create from scratch.
Contents of the Consent Request Letter Template
Here’s what’s included in the template:
[Your Name]
[Your Position]
[Your Company/Organization Name]
[Your Address]
[City, State, Zip Code]
[Email Address]
[Phone Number]
[Date]
[Recipient’s Name]
[Recipient’s Position]
[Recipient’s Company/Organization Name]
[Recipient’s Address]
[City, State, Zip Code]
Dear [Recipient’s Name],
I hope this message finds you well. I am writing to formally request your consent for [briefly explain the purpose of the request, e.g., “the use of your image in promotional materials,” or “participation in a research study”].
[Provide a brief explanation of the context and importance of the request. You may include how the information or participation will be used, who will have access to it, and any potential risks involved.]
To proceed, we require your explicit consent. Please find the details of the consent request below:
Purpose of Request: [Explain what you are requesting consent for]
Duration of Use: [Specify how long the consent will be valid]
Withdrawal of Consent: [Explain how the recipient can withdraw their consent in the future]
If you agree to this request, please sign and date the consent form attached to this letter and return it to us by [specify a deadline, if applicable]. Your participation is entirely voluntary, and you may withdraw your consent at any time without any repercussions.
Thank you for considering this request. Should you have any questions or need further information, please do not hesitate to reach out to me directly.
Best regards,
[Your Name]
[Your Position]
[Your Company/Organization Name]
Attachment: Consent Form
Consent Form (Attached in Template)
Consent Form
I, [Recipient’s Name], hereby give my consent for [Your Company/Organization Name] to [briefly describe what the consent covers, e.g., “use my image in promotional materials”].
Purpose of Request: [Reiterate purpose]
Duration of Use: [Specify duration]
Date: [Date]
SIGNATURE
DATE
Note: Feel free to modify the content as needed to suit your specific situation.
How to Write a Consent Request
When learning how to write a consent request, it’s important to follow clear and respectful language. Make sure you:
- Identify the purpose and duration of the request
- Provide context and explain how the information or involvement will be used
- Inform the recipient of their right to withdraw consent at any time
- Attach a consent form for their signature
Our template takes care of all these elements for you, making it a reliable starting point.
Consent Letter Example for Different Scenarios
This template works well across various contexts. Here are a few consent letter examples:
- Requesting consent for using someone’s image or testimonial in marketing
- Asking permission to conduct an interview or include someone in a research paper
- Getting parental consent for a school activity
- Securing agreement for data sharing or feedback use
Legal Consent Letter Guidelines
A legal consent letter should always include:
- A clear description of what the consent covers
- Duration and scope of usage
- A method for withdrawing consent
- The signatures of involved parties
These legal consent letter guidelines are embedded into our free template to help you remain compliant with ethical and legal standards.
Consent Request Format That Works
The consent request format we’ve followed is industry-standard and easy to personalize. The letter and attached form are cleanly structured to ensure clarity and professionalism.
By using this editable format in Google Docs, you can:
- Quickly insert your own details
- Make revisions as needed
- Share or print without format issues
Get This Template – Free and Ready to Use
No need to download expensive PDFs or sign up for subscriptions. You can access this free editable Consent Request Letter Template in just one click.
Once you open the preview, simply click “USE TEMPLATE” to create your own editable copy. From there, you can customize it to fit your exact needs.