If you’re looking for a professional and easy-to-use Company Driver Policy Template, you’re in the right place.
This editable Google Docs template helps organizations set clear expectations and safety standards for employees who drive company or personal vehicles for work.
Unlike other websites that charge for PDF-only versions, we offer this Corporate Driver Policy absolutely free—no sign-up or payment required.
Click the “Get this template” button below to access the preview. Then click “USE TEMPLATE” to make a copy and start editing it to suit your organization’s needs.
Why You Need a Company Driver Policy
Whether you run a logistics company, have a small sales team on the road, or occasionally ask employees to use their personal cars for business errands, having a solid Company Vehicle Driver Policy is crucial.
It helps protect your company legally, ensures driver accountability, and promotes overall road safety.
This Employee Driver Policy template outlines responsibilities, eligibility, safety measures, accident protocols, and more—making it easier for HR departments, safety managers, and business owners to maintain compliance and reduce risks.
What’s Included in the Company Driver Policy Template?
This ready-to-use Driver Safety Policy Template includes the following comprehensive sections:
Purpose
Clarifies that the policy is meant to ensure safety, legal compliance, and proper vehicle use and upkeep.
Scope
Applies to all employees operating company vehicles or using their personal cars for business purposes.
Eligibility
- Must hold a valid license appropriate for the vehicle type
- Must have a clean driving record for the past [X] years
- Must complete an approved driver safety training program
Vehicle Use
- Company vehicles are strictly for business use unless otherwise authorized
- Personal use is only allowed with management approval
- Drivers must follow all traffic laws and regulations
Vehicle Maintenance
- Vehicles must be kept clean and in good working condition
- Routine maintenance must follow manufacturer guidelines
- Any issues or damage must be reported immediately
Safety Requirements
- Seat belts are mandatory for all occupants
- No phone use while driving unless hands-free
- Zero tolerance for driving under the influence
- Drivers must observe speed limits and road rules
Accident Reporting
- All accidents must be reported immediately
- A full accident report form must be submitted
- Full cooperation with investigations is required
Insurance
- Company provides insurance for business vehicles
- Personal vehicles used for work must show proof of business-use coverage
Fuel and Expenses
- Fuel costs for work-related travel are covered
- Employees must use fuel cards or submit receipts
- Other expenses must be pre-approved and documented
Disciplinary Action
- Violations may lead to disciplinary action or termination
- Severity and frequency of violations will determine the consequence
Responsibilities
- Implementation and monitoring by the fleet manager or HR
- Employees must follow the policy and report violations
Policy Review
- Reviewed annually to ensure relevance and effectiveness
Approval
- Signed and dated by the approving authority for formal documentation
Company Driver Policy Acknowledgment
The template ends with an acknowledgment section, where employees confirm they have read and understood the policy. This adds a layer of accountability and legal protection for the company.
Free Company Driver Policy Template
- Editable in Google Docs: No need for expensive software or design skills
- Instant Access: Just click “USE TEMPLATE” and start customizing
- Cost-effective: Save time and money with a well-structured, ready-to-use policy
- Professional: Designed for real-world use in both small businesses and large organizations
Who Should Use This Template?
This Company Driver Policy Template is ideal for:
- HR departments
- Office managers
- Small business owners
- Operations and logistics teams
- Companies managing a vehicle fleet or employee travel
Whether you’re updating your current policy or creating one from scratch, this Corporate Driver Policy ensures all critical points are covered without the legal jargon.
Final Thoughts
A clear, well-documented Employee Driver Policy helps prevent confusion, minimize legal risks, and build a safer workplace culture.
Our free, editable Driver Safety Policy Template makes it easy for companies to define expectations and create accountability when it comes to vehicle use.
Don’t waste time creating a policy from scratch or paying for PDF templates with limited editing options. Click on the button, make your copy, and customize it as needed.