Planning a party can be both exciting and overwhelming. From choosing the perfect theme to coordinating the smallest details, there’s a lot to keep track of to ensure your event goes off without a hitch.

To help you stay organized and stress-free throughout the party planning process, we’ve created a comprehensive Party Planning Checklist Google Docs template.

Whether you’re organizing a birthday bash, a graduation celebration, or any other special event, our template has everything you need to plan, execute, and wrap up your party seamlessly.

From setting the date and time to sending thank-you notes after the event, this checklist has you covered every step of the way.

Let’s take a closer look at what our checklist template offers and how it can make your party planning experience a breeze!

Template Highlights:

1. Party Details

1. Event Name
2. Date
3. Time
4. Location
5. Theme
6. Estimated Guests

2. Before the Party

1. To-Do Item
   • Select a Date and Time for the Party
   • Choose a Venue or Decide on Hosting at Home
   • Determine the Party Theme and Decorations
   • Create and Send Invitations
   • Plan the Menu and Arrange Catering if Necessary
   • Order Cake or Desserts
   • Arrange Entertainment (DJ, Games, etc.)
   • Purchase or Make Party Favors
   • Arrange Transportation if Needed
   • Set Up a Gift Table
   • Plan Activities or Games
2. Deadline
3. Status

3. During the Party

1. To-Do Item
   • Confirm RSVPs
   • Finalize Seating Arrangements
   • Prepare a Timeline for the Party
   • Arrange Cleanup Crew
   • Create a Music Playlist
   • Purchase or Make Decorations
   • Organize a Photo Booth (If Desired)
   • Test Audio/Visual Equipment
   • Designate Someone to Take Photos
2. Deadline
3. Status

4. After the Party

1. To-Do Item
   • Send Thank You Notes to Guests
   • Review Budget and Expenses
   • Return Rental Items
   • Clean Up Venue/Home
   • Archive Photos and Videos
   • Store Party Supplies for Future Use
2. Deadline
3. Status

5. Budget

1. Item
   • Venue Rental
   • Catering
   • Decorations
   • Entertainment
   • Cake/Desserts
   • Party Supplies
   • Transportation
   • Party Favors
   • Miscellaneous Expenses
2. Estimated Cost
3. Actual Cost

6. Notes

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