Finding a good roommate application template online can be quite challenging!
If you search, you’ll find that most of the templates are in PDF format.
You cannot download or edit these PDFs.
Also see: 10 Free Must-Have Rental Verification Form Templates
Some templates are downloadable, but they are behind a paywall.
And some offer free templates, but they are very ordinary and look unprofessional.
To fix this, I have designed six roommate application templates for you.
These templates are designed in Google Docs, which means they’re editable! And the most important thing: all these templates are completely free!
Usage Note: These templates are free to use for both personal and commercial purposes. However, redistribution, resale, or uploading these templates to other websites or platforms for download or sale is strictly prohibited. Please respect the effort that went into creating these resources by using them responsibly.
Basic Roommate Application Template
This is a simple and straightforward roommate application form that you can use to collect all the essential details from a potential roommate.
It provides a balanced overview of personal, financial, and rental history without going too deep.
Use this template for a quick screening or informal roommate arrangements.
This template includes:
- Full name, date of birth, contact details
- Current address and housing situation
- Occupation, employer, income, length of employment
- Basic rental history with current landlord info
- Emergency contact and reference
Ideal for:
- Roommates in casual or shared leases
- First-time renters
- Landlords who want to do a quick compatibility check
Lifestyle & Compatibility Roommate Application
This free application template is designed to focus on lifestyle habits, daily routines, and personality fit.
Use this form to make sure roommates are aligned when it comes to things like noise, cleanliness, guests, and pets.
This will help roommates avoid friction or disagreements down the line.
This template includes:
- Smoking, drinking, and drug use habits
- Sleep schedule (early bird/night owl)
- Cleanliness rating
- Pet ownership and allergies
- Guest policy, food sharing, noise tolerance
- Temperature preferences and quiet hours
Ideal for:
- Shared apartments among friends or strangers
- Co-living spaces
- People prioritizing compatibility over just cost
College Student Roommate Application Template
This application form is designed for college students living in dorms or off-campus housing, and it captures both academic and lifestyle aspects.
This will not only help students but also parents or resident advisors to assess roommate compatibility during the school year.
This template includes:
- School name, major/program, year of study
- On-campus employment status
- Study habits and party preferences
- Preferred quiet hours
- Cleanliness and messiness tolerance
- Emergency contact info
Ideal for:
- Dormitory placements
- Off-campus roommates
- Resident advisors screening student applicants
Family or Shared Housing Roommate Application
This free application template is designed for families or individuals who will be living in shared housing.
It includes all the important sections for multiple occupants, children, pets, and schedules.
This template includes:
- Number of occupants and their names
- Presence of children or pets
- Work and sleep schedules
- Shared bathroom and quiet hour preferences
- Accessibility needs
Ideal for:
- Families looking for shared rentals
- Households with children or multiple roommates
- Co-living groups with diverse needs
Landlord-Use Roommate Screening Application
This is a more formal and detailed application template that can be used by landlords or primary leaseholders who want to screen potential roommates.
Other than basic information, it also includes fields for identity verification, background history, and creditworthiness.
This template includes:
- Personal information and government ID details
- SSN (last 4 digits), driver’s license
- Eviction, felony, and bankruptcy history
- Consent for credit/background checks
- Employment and income details
- Rental history
Ideal for:
- Landlords adding a new tenant to an existing lease
- Property managers in shared units
- Primary tenants wanting to screen roommates formally
Subletting Roommate Application Template
If you are the primary leaseholder and are looking for a temporary roommate, then this is the form you should be using.
It has all the important sections about the length of stay, rent agreement, and rules acknowledgment.
This template includes:
- Sublet start/end dates
- Rent amount and what’s included (utilities, furnishings)
- Landlord approval status
- House rule acknowledgments
- Agreement to pay rent and cover damages
- Emergency contact
Ideal for:
- Temporary subletters
- Summer interns or traveling students
- Tenants offering a short-term stay
