Navigating an employee’s exit from your company can be a delicate process.
Whether the departure is due to personal decisions, new opportunities, or mutual understanding, it’s important to handle the resignation professionally and legally.
To help with that, we’re offering a free, editable Voluntary Resignation Agreement Template in Google Docs—no sign-up required, no hidden costs.
Unlike other websites that lock essential documents behind a paywall or provide limited PDF versions, this template is completely editable online. Click “Get this template” to view the preview page and then select “USE TEMPLATE” to create your own copy and start customizing it for your business.
What is a Voluntary Resignation Agreement?
A Voluntary Resignation Agreement is a formal document that outlines the terms and conditions under which an employee voluntarily leaves a company.
It sets clear expectations, helps avoid legal disputes, and ensures a smooth transition.
This document is also sometimes used in place of a traditional Employee Resignation Form or Resignation Letter Format, offering more legal clarity and mutual protection for both the employer and the employee.
Why Use Our Voluntary Resignation Agreement Template?
If you’re an HR manager, business owner, or team lead, this Google Docs template can save you hours of drafting.
It’s designed with legal structure, professionalism, and usability in mind. Here’s what makes our free Employee Exit document stand out:
- Completely editable in Google Docs
- Structured to align with standard legal practices
- Helps formalize employment separation agreements
- Includes clear clauses for resignation, compensation, confidentiality, and return of company property
- Provides space for digital or physical signatures from both employee and supervisor
What’s Included in the Template?
Our Voluntary Resignation Agreement Template includes the following key components:
- Company and employee contact details
- Effective resignation date
- Defined transition period with expectations
- Compensation and severance details
- Information on employee benefits cutoff
- A checklist for the return of company property
- Confidentiality and non-disparagement clauses
- General legal release to protect the company
- Signature fields for both employee and supervisor
This structure ensures the employee exit process is smooth, transparent, and free from ambiguity.
When to Use This Template?
This template is suitable when:
- An employee has decided to resign and you want to formalize the separation
- You want legal protection through a signed agreement
- You’re offering severance in exchange for a legal release
- You want to align the employee on transition responsibilities
Whether the resignation is amicable or part of a larger organizational change, this document ensures everyone walks away on the same page.
Benefits of Using a Voluntary Resignation Agreement
- Reduces legal risks by outlining terms clearly
- Maintains professionalism in the offboarding process
- Ensures critical responsibilities are properly transitioned
- Clarifies final compensation, benefits, and return of company assets
- Provides a written record that can be stored in employee files
Many companies combine this with an Employee Resignation Form or exit checklist to complete their offboarding process.
How to Use This Free Template
- Click on “Get this template”
- On the preview page, click “USE TEMPLATE”
- The document will open in your Google Drive
- Edit all fields such as company name, employee name, and resignation date
- Share it with your employee or print it for signing
No account upgrades. No payment walls. Just a clean, customizable resignation agreement you can start using today.
Click below to grab the free editable template and simplify your resignation process today.
Final Thoughts
Resignations are a part of every growing business. Handling them professionally can make the difference between a strained exit and a respectful departure.
This Voluntary Resignation Agreement Template is a practical tool to help employers and employees move forward smoothly and respectfully.
Use it alongside your existing Employee Exit process and integrate it with your other HR documents such as Resignation Letter Formats or Employment Separation Agreements.